Document Controller Hartlepool Part-Time/Full-Time Senior
AERIUS Marine UK (AMUK – a subsidiary of AERIUS Marine Gmb H and part of the Heinen & Hopman Group) is considered a market leader in the provision of turnkey Marine Heating Ventilation and Air Conditioning (HVAC), Chilled Water, Refrigeration and Fixed Firefighting systems. With a portfolio of customers spanning the Naval, Commercial and the Offshore Renewable Energy sectors, Aerius Marine can offer exciting challenges for an experienced
Document controller .
The role of Document Controller (DC) for AMUK sits at the core of our project delivery. The DC is the focal point of project communication, facilitating efficient and effective controls using multiple platforms, within a strictly controlled secure data environment.
Primary responsibilities:
Client Correspondence
Prepare outgoing transmittals, general communications, requests for information, to client
Receive incoming transmittals, allocate to internal file server, distribute to relevant internal stakeholders both within and outside of AMUK
Maintain transmittal register for all incoming and outgoing AMUK deliverables
Supply Chain Correspondence
Receive incoming documentation from suppliers (email, filesharing portals), allocate to relevant file locations on AMUK fileserver, and distribute to relevant stakeholders within business
Return markups, changes, etc, (prepared by others), to suppliers, and facilitate confirmed delivery return dates for any updates
Maintain transmittal registers for all incoming and outgoing supply chain deliverables
General
Fully responsible for ownership upkeep and maintenance of dedicated project Documents Status Register (DSR)
Ability to maintain control records on drawings (ability to update title blocks on CAD)
Work with Project Engineer to maintain regular forecast dates for deliverables
Required skills and qualifications:
Essential
Highly refined organisational skills, including managing document control on multiple contracts
Proficient in the use of Microsoft Excel
IT skills, experience and knowledge necessary for working competently within various collaborative data platforms; Egress/Proom/SAP/Kahootz; ERP systems; etc.
Excellent written and verbal communication skills
Security clearance will be necessary therefore a valid BPSS certificate is mandatory; upon appointment the charges accrued will be covered by the company
Desirable
Formal qualifications relevant to the role
Familiarisation with Heating Ventilation and Air Conditioning (HVAC), Chilled Water, Refrigeration and Fixed Firefighting systems
Familiarisation with the Naval market
Experience working within a highly controlled security environment
What AERIUS are looking for in you: Highly efficient approach to the role, providing support to other project staff
The skill sets and enthusiasm necessary to support project staff
Effective interpersonal skills in communicating and delivering data control requirements
The ability to work independently whilst being an active member of project teams
Flexible approach, able to prioritise and act promptly on project requirements
Training and Development:
Aerius Marne UK support continuous professional development and will work with the successful candidate to identify relevant/ appropriate training.
Salary & Benefits: Competitive Salary
25 Days Annual Leave + 8 Statutory Days (pro-rata if part time)
Pension contribution
Sick Pay
Flexible home working options are available
